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If you use Outlook for email on your Mac, it deals with attachments in one of two ways. If you configure it using an IMAP server, attachments are stored on the server until you open them. If you use a POP 3 server, they will be downloaded with the message. Either way, attachments take up room on either your Mac or the email server — a problem if your account has limited storage. There are lots of reasons, then, why you may want to delete attachments. And several ways to do it. We’ll cover them here, starting with methods you can use without any additional tools. As you might expect, these take a bit more effort, and time, than the automated method we’ll show at the end. If you’d rather not spend the time, you can skip straight to the last one, which uses CleanMyMac X to speedily delete mail attachments and give Outlook a cleanup.
Your new folder will be located under the name of the email account into which you placed it in the Sidebar. How to sort mail into folders in Mail for Mac. There are two methods Mail gives you for sorting email into folders manually. In Mail, click-and-hold on the email you want to sort. Drag the email to the folder on the sidebar. To create a new folder as a subfolder of an existing Outlook.com folder: Right-click on the folder under which you want to create the new subfolder. Be careful to choose items from the Folders list and not the Favorites list. When you’re working on your Mac, the simplest shortcuts can help you do things faster and easier. Whether it’s gestures or keyboard shortcuts, there are plenty of ways to navigate your Mac and your apps. So, for more to add to your list of shortcuts, here’s how to quickly switch between windows and apps on Mac.
The slow, manual way to delete Outlook attachments
Locating attachments outside of Outlook is tricky, so the easiest method is to delete them from within the application. However, this is also the slowest method.
If the Location field contains the word Online or a path to a file that has the file name extension.ost, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled. If the Location field contains a path to a file that has the file name extension.pst, Outlook stores new messages, contacts.
The slightly quicker, but more complicated manual method
If you’re thinking that it would be much quicker just to locate attachments in the Finder and delete them all at once, you’d be right. However, that only works for attachments that have been downloaded. If you use IMAP, that means those that you’ve opened. If you use POP 3 it will be all attachments.
The problem with locating them in the Finder is that different versions of Outlook store them in different places. Add in to that the fact that you could be using one of several versions of macOS, it gets messy quickly. Fortunately, there are a couple of ways of identifying where the “Outlook Temp” folder that holds attachments in Office 2016 is located.
Here’s how to delete Outlook attachments for Outlook 2016:
An alternative to steps 4 and 5, once you’ve opened the attachment, is to go to File menu in Word, Excel, or PowerPoint and choose Properties. In the General tab, you will see the path to the Outlook Temp folder. You can note that down and use it in step 7.
How to delete Outlook attachments in older versions of Outlook
Prior to Outlook 2016, attachments were stored in your user Library folder. Here’s how to delete them.
How to delete Outlook attachments quickly and easily
Each of the methods described above takes quite a bit of effort, and in case of the first one, a great deal of time, too. However, there is a much easier way. CleanMyMac X allows you to quickly and easily delete Outlook attachments at the press of a button. It does the hard work of scanning your Mac and finding the attachments, then allows you to review them so you can decide whether or not to delete them. Here's how to remove unneeded attachments with CleanMyMac X:
If you have plenty of free space on your Mac or in your email account, you may not need to delete attachments. But, like all temporary files, it’s good practice to get rid of them once you don’t need them anymore, or to make copies in easy-to-find folders, and delete the originals. Those originals are stored in a couple of different places, dependent on which version of Outlook you’re running. But the methods described above will allow you to identify the path to the folder that holds them so you can drag them to the Trash and get rid of them.
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The new Office for Mac is great. True to Microsoft's claims, the latest bundle of productivity apps is indeed 'Unmistakably Office, designed for Mac.'[1].
Office 2016 implemented several new OS X's APIs, including Sandboxing (mandatory for Mac App Store apps, which Office isn't). Sandboxing apps that don't need access to the whole file system is certainly a step in the right direction, however in this case it also brings an inconvenient limitation to the Outlook 2016 - it is no longer possible to easily move Profile (previously called Identity) to a new location (e.g. different drive). To add insult to injury, Outlook for Mac does not have the 'Mail to keep offline' feature of its Windows counterpart, which allows to select time range of e-mails to keep cached locally[2]. That can be troublesome if you have a huge mailbox and not so big SSD in your Macbook.
Luckily, there is a way to move the Outlook Profile folder away to a different Volume (e.g. a moderately fast SDXD card adapter like TarDisk).
The following step-by-step guide explains in great detail how to manually reach our goal. If you're more of a script person and you prefer computers working for you rather than the other way around, have a look at my Gist that contains a Shell script that will do all the work for you.
Script in action:
Manual approach:
How To Go To Different Folders Outlook App Mac Desktop
^^ Old location (in Library)
^^ New location (on the Volume you're moving the folder to)
Congratulations, you've successfully moved your Outlook Profile folder away from the default location.
However, I recommend you to keep reading after the notes!
Notes:
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Ok, so we now have Outlook running un-sanboxed.
However, we've also corrupted the app's signature in the process and that brings some consequences - specifically the fact that Outlook now cannot access keychain. If you have just one account or if you don't store your IMAP credentials in OS X's keychain at all, that does not have to bother you.
If you use Outlook with several accounts (like me) and you don't like the idea of typing all the passwords every time you startup Outlook, continue reading.
In order to re-sign Outlook with our own code-signing certificate, we first need to create one.
You can create your own certificate in about 2 minutes for free directly from OS X's Keychain Access utility. Follow a short (and slightly out-dated) step-by-step guide here. For the sake of completeness, I am including screenshots of all steps taken on OS X El Capitan below.
More text will follow.
After the certificate is created, we can sign our modified binary of Outlook with it.
If you open Terminal and verify Outlook's signature at this point, it will be reported as invalid (and rightly so).
To sign the binary, copy and paste following command to Terminal and replace the certificate name with a name you chose while creating the certificate:
sudo codesign -f -s 'CERIFICATE NAME HERE' /Applications/Microsoft Outlook.app/
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When done, you can verify that the app is signed properly by running the following code:
sudo codesign -v /Applications/Microsoft Outlook.app/
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If you receive no output, that means the app's signature is valid and Outlook can now access the keychain once again.
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That's it :) I recommend the scripted approach instead of doing everything manually with every update Outlook receives.
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